Monday vs Todoist: Which Task Management Should You Trust?

Keeping your business organized is essential for achieving success. But as your organization grows, so does the level of difficulty of staying organized. Luckily project and task management tools exist! Task management tools are meant to help teams of all sizes stay organized by prioritizing tasks, tracking their progress, and providing reports at the end of task completion.

When searching for such a tool, you’ve surely stumbled upon Monday.com and Todoist. They are some of the most popular task managers out there. Choosing between the two can be difficult – they are both well-known platforms that offer similar features. But here you’ll find everything you need to know about Monday.com and Todoist, and which one is best suited for your business.

‍

What is Monday.com?

Monday.com is a platform with the help of which you can manage work – manage projects and track daily activities and tasks. From marketing to IT, Monday.com can help you manage all your business operations in one place. Depending on the needs of your team, you can customize your workspace and choose from a wide range of views – table, chart, kanban, and many more. Even more so, Monday.com is suitable for companies of all sizes – small, medium, and large. 

Monday.com’s Key Features:

• Views – with Monday.com users can fully customize the way tasks and projects are presented. There are multiple views to choose from, like charts, timelines, Kanban boards, and Gantt charts. With Kanban boards, you can see the status of your project and how it’s progressing. Gantt charts are great for visualizing important dates and for avoiding missing deadlines. Monday.com adapts to your work style, not you after the platform.
• Dashboards – with over 30 widgets available, users can choose what information they want to display. You can also customize them, run reports, create summaries, and track project progress. With real-time dashboards, you save time and are always informed. Even more so, customizing your dashboard requires no code.
• Custom Workflows – without requiring programming skills, Monday.com users can create workflows. Not only do these no-code blocks enable customization but they are also a time saver. You can manage the workflows you created in the Workflow Center where you can see all of them. Also, you can see when they were last updated and if you have many workflows, you can search them by name.

‍

What is Todoist?

Todoist is a platform that serves as a task management solution. With Todoist you can stay organized and benefit from increased productivity at the same time. It has a user-friendly interface that makes it easier for users to track and manage tasks and projects. From creating to prioritizing tasks, users are in complete control of their projects. It is a great task management tool for individuals and small teams.

Todoist’s Key Features:

• Flexible Views – this feature allows users to filter tasks according to their priority status. Instead of being overwhelmed by the amount of tasks that need to be done, Todoist helps you take one thing at a time, prioritizing what needs to be done today. Upcoming events in the next weeks or even months are placed in the order of priority. Also, you can drag and drop tasks to rearrange them in case the priority order has changed. 
• Task Management – Todoist offers users a task management solution to plan and build any workflow. It provides features such as labels and task descriptions with which you can organize your goals according to your liking. The minimalist design is not an indication of fewer capabilities, but it’s meant to make the platform more straightforward and less crowded. This way, no matter how many tasks you have to do, you won’t feel overwhelmed by the design.
• Collaboration – Todoist is a great platform for easy collaboration. Users can share projects, assign tasks, and leave comments. With these features, every team member knows exactly what to do, and the risk of overlapping or omitting tasks is reduced. Efficient collaboration is the key to faster results – conquer the task list together.

‍

Monday.com vs Todoist

In terms of features, Monday.com and Todoist have some that overlap. They both offer the possibility to customize workflows according to your needs. You can also view and filter tasks to your liking. When making a choice, pricing can be a deciding factor. Depending on the size and budget of your business, pricing can make a difference.

• Free Plans – both Monday.com and Todoist offer free plans that don’t have a time limit. The number of features is smaller compared to the priced plans, but it’s a great start to test the platforms or for individuals. Monday.com’s free plan allows up to two seats per account while Todoist’s plan allows access to up to five editors.
• Pricing – both platforms offer discounts if you choose to commit annually. Monday.com offers four plans – Basic ($9.70/month per seat), Standard ($12.94/month per seat), Pro ($20.48/month per seat), and Enterprise (pricing offer after contacting the sales department). Todoist offers two plans – Pro ($4/month) and Business ($6/month per seat).
• Integrations – both Monday.com and Todoist provide free integrations. Two common apps for both of them are Google Drive and Slack. Besides them, the app integrations differ. However, the integrations supported by Monday.com are more numerous in comparison to Todoist.
• Supported Languages – in terms of supported languages, there is a huge difference. Todoist is available only in English while Monday.com supports other 12 languages in addition to English.

Why You Might Prefer Monday.com

• Monday.com’s integrations are more generous than the ones offered by Todoist
• Monday.com offers more advanced project and task management features when purchasing more expensive plans
• Monday.com is highly customizable and offers different workflow views
• You are part of a large enterprise that handles complex tasks and projects

‍Why You Might Prefer Todoist

• Todoist’s interface is more user-friendly and straightforward compared to Monday.com’s interface
• Todoist’s priced plans cover different budgets and are reasonably priced
• Todoist’s free plan is more generous in terms of the number of editors and features
• You are an individual or part of a small team that has moderate needs and is looking for a task manager for basic projects

‍

When choosing one of the two – Monday.com or Todoist – it all depends on your preferences and needs. If you are an individual user or a part of a smaller team, budget is definitely something to consider. Also, if your task management needs are rather basic or moderate and you’re looking for a simple interface Todoist is a better option. If you need a task manager for a larger business and need more advanced features and capabilities such as third-party integrations, you should go for Monday.com.

‍

See More Comparisons With Monday:

• Salesforce vs Monday.com CRM: Exploring CRM Integration with Project Management
• Monday vs Smartsheet: Which Project Management Software is Better?
• Wrike vs Monday: How to Choose the Right Project Management Tool
• Monday vs Basecamp: Team Collaboration Tools Comparison
• Notion vs Monday: Which One is The Best Working Environment?
• Monday vs Trello: Which One is The Best Task Management Software?
• Monday vs. Jira: Which Agile Project Management Software is Better?
• Airtable vs Monday: Battle of the Workflow Automation Giants
• ClickUp vs Monday: Which Productivity Tool is Better?
• Asana vs Monday: Which Project Management Tool Wins?